ENTRY PROCEDURES
ANNIE AWARDS RULES
SUBMISSION ELIGIBILITY
Entries submitted for consideration must be from productions that first publicly aired, or were exhibited in an animation festival or were commercially released in the United States between January 1, 2003 and December 31, 2003.
Entries submitted for consideration in the Production categories will be nominated based on the completed production in its entirety. Entries submitted for consideration in the Individual Achievement categories will be nominated based on work from a single production; entries will not be nominated based on a body of work (e.g., an entire television season of writing). Team> s must be entered in Individual Achievement categories for Directing, Music and Writing, providing that each person receive the required screen credit to be eligible member of the team. Partial team submissions will not be accepted.
The person submitting the entry must be a member of ASIFA-Hollywood in good standing. While any individual may submit an entry for consideration, each entry form must be signed by an Executive Producer or Producer associated with the production.
ENTRY PROCEDURE AND SUBMISSION DEADLINE
An entry form must be filled out for each submission that is being entered for award consideration. Completed entry forms must be accompanied by the Inventory and Fees form, along with appropriate entry fees. The deadline to receive all forms and fees is October 3, 2003.
In addition to submitting an entry form, each entry may also be required to provide ASIFA-Hollywood with specific items (i.e. clips, storyboards, designs, etc) for nomination judging purposes. The deadline to receive nomination materials is October 31, 2003.
The Executive Producer or Producer of a production released after October 31, 2003, may request that the deadline for submitting nomination materials be extended.
MECHANICAL REQUIREMENTS
A copy of the original entry form must be included with the nomination material that is being submitted.
For categories requiring videotape, footage must be provided on a VHS videocassette, NTSC format. Depending on the category, either clips and/or a copy of a complete production may be required for judging.
In the case of the design and storyboarding categories, copies of artwork and storyboard will need to be sent (do not submit original materials; they cannot be returned).
Please consult the category in question for specific mechanical requirements.
All videocassettes and other judging materials must be clearly labeled:
31ST ANNUAL ANNIE AWARDS
CATEGORY NUMBER AND NAME
NAME OF INDIVIDUAL AND CREDIT RECEIVED (if applicable)
PRODUCTION COMPANY
TITLE OF PRODUCTION
TOTAL RUNNING TIME (if applicable)
Entries that do not follow these Submission and Mechanical requirements are subject to disqualification.
COST OF ENTRY
Membership to ASIFA-Hollywood is required to be eligible to enter submissions for Annie Award consideration. Annual membership dues paid prior to September 30, 2003 is $45. Dues paid after this date shall be $60. The first entry submitted is free. There is a $25 entry fee for each additional entry. Annie Award sponsors are exempt from the entry fee but not the membership requirement. Entry fees are non-refundable.
There is no entry fee associated with submitting recommendations for the Juried Awards. However, recommendations may be made only by members of ASIFA-Hollywood.
SUBMISSION , CORRESPONDENCE & CONTACT INFORMATION
Please send all submissions and correspondence to:
Annie Awards
ASIFA-Hollywood
721 S. Victory Blvd.
Burbank, CA 91502
Please call ASIFA-Hollywood at (818) 842-8330 with any questions regarding the Annie Awards Categories and Rules. Faxes should be transmitted to (818) 842-5645. E-mail correspondence may be sent to annieawards@yahoogroups.com. Updates to this publication and other news will be posted to the ASIFA-Hollywood website:
http://www.asifa-hollywood.org
NOMINATION PROCEDURES
Nominees will be chosen from eligible entries by Nominating Committees. Nominations will be announced on January 5, 2004. The ASIFA-Hollywood voting membership will be sent ballots compiled by ASIFA-Hollywood by January 12, 2004. Ballots are due back January 30, 2004. Ballots will be tabulated and the winners will be announced at the awards ceremony on Saturday, February 7, 2004.
NOMINATING COMMITTEES
Nominating Committees will be appointed by the Board of Directors of ASIFA-Hollywood. Entries in > each category will be judged by a committee comprised of individuals qualified to judge that category. Each committee may choose between two and five nominees from the pool of eligible entries. If a Nominating Committee feels there are no entries worthy of recognition, it may elect not to give any award, subject to approval by the Board of Directors. If a Nominating Committee feels there is only one entry worthy of recognition, it may elect to give the award to that one entry, subject to approval by the Board of Directors.
ELIGIBILITY TO VOTE
Only members of ASIFA-Hollywood in good standing as of November 30, 2003 shall be eligible to participate in the final voting process of the 31st Annual Annie Awards. The voting process will be conducted by secret ballot. Award recipients shall be selected by tabulation of the votes received based on a weighted system.
IF YOU ARE NOMINATED
All nominees, or their representatives will be contacted in early December, 2003 to notify them about their Annie Award nomination. At that time nominees shall be required to provide materials to be used in the Annie Awards Program Book and during the Awards Ceremony itself. Productions that are nominated shall be asked to provide a black and white still image for the program book as well as clip, on a Beta SP cassette, for use in the in the ceremony. Nominated individuals shall be requested to provide a black and white photograph or caricature of themselves and a brief biography (75 words, or less) for the program book. A clip of the nominees work on a Beta SP cassette, for use in the in the ceremony, shall also be required.
The deadline to receive all nomination material is December 19, 2003.
CHANGES TO NOMINATION LISTING
There will be a $150 fee for each name that is added to a nomination after the Annie Award nominations have been announced. Additional charges may also be imposed in the event that a change to any nomination listing results in any unforeseen costs to ASIFA-Hollywood.
AWARDS CEREMONY
Annie Award recipients will be announced and presented with their awards at the Annie Awards ceremony, to take place on the evening of Saturday, February 7, 2004, at the Alex Theatre in Glendale, California.
CERTIFICATES AND TROPHIES
a. Nomination Certificates shall be awarded to all Annie Award Nominees.
b. Commendations may be purchased by the producer of an Annie Award winning production as recognition for those individuals who materially contributed to the Annie Award winning production.
c. Commendations may be purchased by a person who has been awarded an Annie Award for Outstanding Individual Achievement as recognition for those individuals who materially contributed to the Annie Award winning work.
d. A single Annie Award trophy shall be given to an Annie Award winning production. Individuals either receiving screen credit as Producer or Director on an Annie Award winning production, or a studio or company that materially contributed to the Annie Award winning production, shall be eligible to purchase a duplicate Annie Award trophy.
e. A single Annie Award trophy for Outstanding Individual Achievement shall be given in each category. In the case of a team award, only one trophy shall be presented to the team. At the teams discretion, the trophy may be inscribed with all team members names, or individual trophies may be purchased by each team member.
FOR YOUR CONSIDERATION MATERIAL
Nominees are permitted to inform ASIFA-Hollywood members about their nomination(s). Items such as a DVD, VHS cassette or an invitation to a screenings of Annie Award nominated production, may be sent to the voting membership of ASIFA-Hollywood. Please contact the ASIFA-Hollywood office for further information regarding for your consideration mailings.
